Organisation Chart
OPR’s Full Organisational Chart
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Pursuant to Sections 13 (h) and (n) of the Public Procurement and Disposal of Public Property Act 2015, the Audit and Investigation Department has the authority to conduct an independent review of the procurement policies and procedures employed by any public entity to determine whether the objectives of the Act are being met, through an audit. The investigation function has the responsibility of conducting fieldwork to gather evidence to either prove or disprove claims either of its own initiative or due to a complaint made by any party and report findings on same.
The Corporate Communications Department (“CCD”) is responsible for the development, design and implementation of The OPR’s communication strategy, policies and procedures. It ensures that the OPR remains visible and that all stakeholders understand its vision and purpose. The CCD also implements the internal and external communication initiatives that will advance the OPR’s brand identity, broaden awareness of its programmes and priorities and increase the knowledge of the impact of its programmes across key stakeholder audiences.
The Corporate Secretary functions as the primary executive liaison between the Procurement Board and the OPR’s Executive Management Team and is required to act as advisor to the Board in general and to each individual Member, including the Chairman and Procurement Regulator, on all matters related to ethics, governance and compliance. This includes being the voice of reason and governance conscience so as to ensure the Board and Management operates effectively while the OPR’s Policies are adhered to and governance practices are upheld.
The Corporate Secretary also has the responsibility to engage and communicate with institutional stakeholders and plays a pivotal role in objectively considering and assessing whether the functioning of the Board, and the issues placed before it, align with the agreed strategy of the organisation.
The Finance Department is responsible for the receipt and management of all financial resources allocated to the OPR by the Ministry of Finance, salary processing and payment and for the management of expenditure in accordance with the pertinent financial legislation, established procedures, policies and guidelines related to the adherence of proper accounting standards.
The Human Resource and Administration Department has as its core responsibilities in human resource planning and development, performance management, employee/industrial relations, training and development. This department has oversight of developing policies and plans that allow for recruitment of staff with core skills, knowledge and competencies. The Human Resource and Administration Department also facilitates the inventory of stationery, office maintenance and improvement.
The Information and Communication Technology (“the ICT”) Department is responsible for providing and managing the information and communication technology requirements. The ICT Department is also involved in providing the infrastructure for automation, governance for the use of the network and operating systems, and assistance in providing the Board and operational departments the functionality they need. The ICT department at the OPR is also responsible for the architecture, hardware, software of our databases, and networking of computers at the OPR.
The Legal Department provides legal expertise in a variety of matters to the OPR. Given the complexity of the legal portfolio, there is constant demand at all levels of the OPR for legal support, advice and guidance. A wide range of legal issues engage the attention of the department, including contract law, contract management, pension, insurance, employment law and industrial relations issues, equal opportunity, occupational health and safety, procurement.
The Legal Department also liaises with Managers to review and modify departmental policies and procedures to ensure conformity with legal requirements. In addition to the aforementioned responsibilities, the Legal Department is also responsible for drafting/vetting of contracts, the provision of legal opinions to the OPR and support during court matters to be initiated by the OPR.
This department is responsible for the preparation and issuance of guidelines and model handbooks on public procurement, retention and disposal of public property in accordance with Section 13 (c), (d), (e) of the Act. Its responsibilities also include reviewing of special guidelines and handbooks prepared by procuring entities in accordance with Section 13 (c), (d) (e) and making recommendations for their approval by the Chairman and Procurement Regulator, as well as stakeholder analysis, mapping and engagement to support policy development, communication to stakeholders and monitoring of effectiveness of policy implementation. The Procurement Policy Department is also responsible for planning and executing the OPR’s procurement function.
The Procurement Capacity Development Department is responsible for building procurement capacity across all public bodies to ensure that public procurement is conducted in a transparent, fair and efficient manner consistent with Section 5 of the Act. Core functions of the Department include setting training standards, competence levels and certification requirements, promoting best practices in the conduct of procurement activities, promoting awareness of the issues relating to public procurement and disposal of public property and undertaking research and surveys with respect to public procurement and disposal of public property.
This department informs and advises on the retention and disposal of public property (personal public property and real property), based on best practices. It is charged with the preparation and development of Handbooks and General Guidelines to inform and guide public bodies in the execution of the retention and disposal function. This department also reviews Special Guidelines and Handbooks as and when submitted by public bodies. The Property Disposal department’s responsibility also includes review of the information on the OPR’s database and to report on any discrepancies using a defined internal review process.
The Administrative Review Secretariat Department provides legal and administrative support to the OPR’s Hearing Panels which are responsible for determining Challenge Proceedings pursuant to Part V of the PPDPPA as well as Ineligibility Proceedings pursuant to Section 58 of the PPDPPA. The Department is responsible for overseeing the procedures and processes utilized for the filing of documents, case management and other ancillary services to enable the Hearing Panels to decide Challenge and Ineligibility Proceedings in a fair and efficient manner. The Department also provides legal support to the Corporate Secretary in relation to the activities of the Board and its Committees under the PPDPPA.