Here you can find the training and support resources for the Procurement Depository. You can download the PDF files for further guidance on use of the system.
Public Body Resources
UNSPSC Segment Summary (pdf)
Procurement Depository User Guide – Public Body (pdf)
Public Body Letter Template – Change Request (docx)
Public Body Letter Template – Additional User (docx)
Guide on Document Attachments (pdf)
UNSPSC Segment Summary (pdf)
Procurement Depository User Guide (pdf)
|Can a company change its line of business as it expands? What would be the process of doing so?|
| Yes, suppliers or contractors can change the lines of business for which they have registered on the Procurement Depository. For instance, subsequent to becoming pre-qualified for a line of business suppliers or contractors can increase or decrease the value category for which they have been pre-qualified, remove services which they no longer offer and add new services which they can provide.
However, to be pre-qualified for additional lines of business or a change the value category for which they have been pre-qualified, suppliers or contractors will be required to submit an application through the Procurement Depository and an assessment will be undertaken.
|Will you be customising the code listing to take into account industry differences?|
|The UNSPSC system is established by the United Nations Development Programme (UNDP). As a customer, the Office of Procurement Regulation (OPR) will be able to submit codes to be incorporated into the overall coding system. Therefore, if a line of business is not available, the OPR can suggest additions to the list of codes. In addition, the UNDP reviews and updates the codes periodically.|
|Would we need to have the UNSPSC Excel file to be able to click down from “Segment” to “Commodity”? From what I’m seeing on the website, we would have to search by title; and the code, to find the actual commodity.|
|Suppliers or contractors do not need to have the UNSPSC Excel file to be able to navigate from “Segment” to “Commodity”. A search functionality will be available within the Procurement Depository to assist suppliers or contractors with identifying the appropriate code. However, if a supplier or contractor wishes to access the Excel file it is available from the UNDP for purchase.|
|Once you have paid for the Excel file, is this a one-time payment and will it be updated when there are updates?|
|The Excel version of the UNSPSC codeset can be purchased and downloaded via the following link: UNSPSC > Codeset-Downloads. This purchase only allows access to the current version of the codeset and every new version that is released must be purchased. There is also a “membership option” which is accessible via the following link: UNSPSC > Membership, this option allows access to current and previous versions of the codeset for a higher fee.|
|Is it recommended that a company must only choose services according to their nature of business or can suppliers or contractors include other services?|
|Within the Procurement Depository suppliers or contractors are expected to specify the goods and/or services that they wish to be pre-qualified for and are capable of providing. In terms of pre-qualification, the supplier or contractor must satisfy the due diligence requirements specified in section 29 (1) of the Act which have been incorporated into the Procurement Depository.|
|This is a further follow-up question. This appears similar to the “Harmonised System” used to classify international trade in commodities and services. Currently the Central Statistical Office handles collating and reporting of this data to the United Nations. Has the OPR coordinated with the Central Statistical Office (CSO) on these codes?|
|The OPR did not collaborate with the Central Statistical Office (CSO) in its decision to implement the UNSPSC system. The Ministry of Finance is in the process of implementing an Integrated Financial Management Information System (IFMIS) in which the UNSPSC code system is being used. All public bodies will be utilising this system.|
|If you previously registered as a UN service provider how does it affect your registration locally, if at all?|
|All suppliers or contractors who wish to do business with any public body in Trinidad and Tobago must be pre-qualified. To become pre-qualified, suppliers or contractors must register on the Procurement Depository and provide the information required to establish their capability to provide the particular good or service (Line of Business) for which the registration is submitted. Registration on any other system does not exempt a supplier or contractor from this registration process.|